APP can be configured using transaction code FBZP. Below are the steps:
1. Setting us Company code for APP
2. Setting up Paying Company Code
3. Setting up Payment Methods for Country/Region
4. Setting up Payment Methods for Company Code
5. Setting up House Bank & Bank Accounts
6. Determination of Bank Account for Vendor Payments
7. Setup Payment Medium
Automatic Payment Program (APP)
Payment Method Check.
In Automatic Payment Program, System will define the Due date for the Bill based on the
Payment terms for the Vendors. When we execute APP below System will perform below
activities automatically.
System will issue Check, Pass Entry and Clear the Party Account.
System Will generate Payment Advice.
It will Update the Check Register.
Everything will be done automatically. The Checks will be issued from the Lots specified
for APP. Check Lot should be Sequential.
We use system Given Payment Program, Check Format and Payment advice Format. If
any changes required, we need to approach ABAPER for technical changes in forms,
formats etc.
1. Setting us Company code for APP
Assist with (Cross Company Code Transactions)
Path: SPRO – Financial Accounting – Accounts Receivable & Accounts Payable –
Business Transactions– Outgoing Payments – Automatic Outgoing Payments – Payment
Method / Bank Selection For Payment Program – Set Up Payment Methods Per Country
For Payment Transactions.
Click on “New entries”,
Company Code =
Control Data:
Sending Company Code =
Paying Company Code = Click on Save
2. Setting up Paying Company Code For Payment Transaction
Path: Same.
Click on “New entries”
Paying Company Code =
Minimum Amount For Incoming Payment = 100
Minimum Amount For Outgoing Payment = 100
Click on “Forms” button
Form for the payment advice = F110_D_AVIS
Click on “Sender details” button
Text Id = ST (Standard Text)
Text elements:
Letter Header = F_0001_HEADER
Footer Text = F_0001_FOOTER
Signature text = (Leave it Blank)
Sender = F_0001_SENDER
3. Setting up Payment Methods for Country/Region
Path: SPRO – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions– Outgoing Payments – Automatic Outgoing Payments – Payment Method / Bank Selection For Payment Program – Set Up Payment Methods Per Country For Payment Transactions
Click “Position” Button
Country = IN. Press Enter
If country “India” is set up already, you don’t have to make any inclusions here. If you
don’t have IN country line item,
Click New entries,
Country = IN,
Payment method = C (for check payments)
Description = Check Payment Method for India
Payment Method For
Select “Outgoing payment” Radio button
Payment Method Classification
Select “Check” Radio Button
Posting Details
Document type for payment = KZ
Clearing document = KZ
Payment Medium
Payment Medium Program = RFFOUS_C Click on Save
Double Click, Currencies Allowed Folder.
Click, on New Entries”
Currency = INR Click on Save
4. Setting up Payment Methods for Company Code
Path: Same.
Click on “New Entries”
Paying Company Code =
Payment method = C
Minimum Amount = 100
Maximum Amount = 999999999
Click on “Form data” button
Form for the payment transfer medium = F110_PRENUM_CHCK
Drawer on the form
“Company Code” Click on Save
5. Setting up House Bank & Bank Accounts
1. Creation of GL Bank A/c GL- TC - FS00
GL A/c Number =
Company Code = Click on Create
Account Group =
Select balance sheet check box
Short Text
G/L Acct Long Text
Click on “Control Data”
Select Line Item Display Check Box
Sort Kye =
Click on “Create/Bank/Interest” Tab
Field Status Group =
Select “Relevant To Cash Flow” Click on Save
Incoming GL
GL A/c Number =
Company Code = Click on Template
G/L Account =
Company Code = Press Enter
Short Text =
G/L Acct Long Text =
Click on “Control Data”
Select “ Open Item Check Box” Click on Save
Outgoing GL
GL A/c Number =
Company Code = Click on Template
G/L Account =
Company Code = Press Enter
Short Text =
G/L Acct Long Text =
Click on “Control Data”
Select “ Open Item Check Box” Click on Save
2.
2. Define House Bank & Assignment of GL A/c Number in House Bank – TC- FI12
IMG-->Financial Accounting-->Bank Accounting-->Bank Accounts-->Define House
Banks
Company Code = Press Enter
Click “New Entries”,
House Bank =
Bank country = IN,
Bank key = Click on Save
Bank name = Press Enter & Save
Swift code - Swift stands for society for worldwide interbank financial and
telecommunication. This number is used to identify the bank, its country, its branch in the
international dealing transactions.
Double Click “Bank Accounts”
Folder. Click “New Entries”
Account ID =
Description =
Bank A/c Number = GL A/c Number =
Currency = INR Click on Save
Define Bank Account
for your House Bank
To
define bank accounts for your house bank, follow this menu path: IMG:
Financial Accounting ➤ Financial Accounting
Global IMG: Financial Accounting ➤ Bank Accounting ➤
Bank Accounts ➤ Define House Bank
Unfortunately,
bank accounts and accounts assignments can no longer be maintained in SAP S4
HANA as earlier SAP versions. Bank statements now have to be maintained in SAP NetWeaver Business Client, and this
is outside the scope of this book.
Enter
bank account and select your company code bmw1.
Continue
read access only.
Create
bank Account.
This
will redirect you to SAP Fiori Launchpad…
In
order to create Bank Account in Fiori >>
STEP 2: Enter User
Credentials
Opening
Date: 01.03.2025
Closing
Date:
31.12.1999
Company
Code: AM25
Bank
Country/Region: IN
Bank
Key: ICIC0000032
Account
Type: 01-
Current Account
Currency:
INR
Account
Number: 23456789
Account
Description: Amazon
India
Step:
2 Go to House Bank Account Connectivity
Click
on Add
House Bank Account: 6789
GL
Account: 100005
( Click on search function and click on GO button )
Go to FS00:
Click on create:
GL Account: 100005
Company Code: AM25
GL Account Type: Balance Sheet Account
Account Group: Assets
Short Text: ICICI Bank 23456789
GL Acct Long Text: ICICI Bank 23456789
Click on “Control
Data”
Select “Open
Item Check Box “
Select Line Item Display Check Box
Sort Key:
Click on “Create/Bank/Interest” Tab
Field Status Group =
Select “Relevant to Cash Flow” Click on Save
And
then click on save.
6. Determination of Bank Account for Vendor Payments
IMG-->Financial Accounting-->Accounts Receivable and Accounts Payable-->Business
Transactions-->Outgoing Payments-->Automatic Outgoing Payments-->Payment
Method/Bank Selection for Payment Program--> Set Up Bank Determination For
Payment Transactions
Click on “Position” button,
Paying Company Code =
Select the line item “ ”,
Double Click “Ranking Order” folder,
Click on “New entries”,
Payment method = C
Currency = INR
Rank Order = 1
House Bank = Click on Save
Select the line item.
Double Click “Bank Accounts”,
Click on “New entries”,
House Bank =
Payment method = C
Currency = INR
Account ID =
Bank Sub account = Click on Save
Double Click “Available amounts”
Click “New entries”,
House Bank =
Account Id =
Days = 999
(For normal payments it should be given 999, For Bills of Exchange actual duration)
Currency = INR
Available for outgoing payments = Click on Save.
6. Assign payment method in Vendor Account- TC - XK02
Path: Accounting – Financial Accounting – Accounts Payable – Master records –
Maintain Centrally –Change
company code =
Vendor A/c Number =
Give your Vendor A/c Number for whom you are processing Payments (Repeat this
process for all the vendors)
Select “Payment transaction” under Company Code Data group – Press Enter
Payment terms = 0001
Select “Check double invoice”
Payment method = C Click on Save
7. Posting Vendor Invoice – FB60
SAP Menu->Accounting->Financial Accounting->Accounts Payable->Document Entry-
>Invoice
Change Company Code:
Edit - Change Company Code
Company Code = Press Enter
Vendor = Invoice Date =
Amount =
Text =
Click on Payment Tab
Payment Method = C
Items
G/L A/c = Amount =
Text =+
Business Area =
Ensure that balance Field should be equal to ZERO
Click on Simulate Button
Click on Save to Post
Post One more Vendor Invoice for testing purpose
8. Check Vendor Line Item Report -TC -FBL1N
Vendor account =
Company code =
Select "open items"
Open at key date =
Click on "execute”
Add Payment Method Column to Layout and save the layout
9. Execution of Automatic Payment Program - - TC - F110
Path: Accounting – Financial Accounting – Accounts Payable – Periodic Processing –
Payments
Run date =
Identification =
Click on “Parameter” Tab
Company Code =
Payment method = C
Next Run date =
Vendor = Give your Vendor A/c Numbers
Click on “Additional Log” tab
Select “Due date check” Check Box
Select “Payment method Selection in all cases” Check Box
Vendor = Give your Vendor A/c Numbers
Click on Save
Click on Status Tab
It shows “Parameters have been entered”.
Click “Schedule Proposal” Button
Start date =
Select “Start immediately” Press Enter
Status shows “Proposal scheduled”
Click on Status Refresh Button
Status shows “Proposal has been created”
Click on Proposal Change Button Press Enter
Double Click on line item of vendor number to see the list of invoices due for vendor.
Double Click again on First invoice to Block for payment,
Click Go back twice, come to Proposal screen.
Click “Payment Run” button
Select Start Immediately Press Enter
10. Create Check Printing Variant
Click on “Print Out/Data Medium” Tab
RFFOUS_C = CheckPrint (the identification you have given in the first
screen)
Click on “Maintain Variants” button,
Select for all selection screen radio button
Click “Continue”, Enter
Program run date =
Identification feature = (the identification you have given in the first
screen)
Paying Company Code =
House Bank =
A/c Id =
Check Lot Number = 1
Select “Print Checks” Printer = LP01 Select “Print immediately”
Select “Print payment advice notes” Printer = LP01 Select “Print immediately”
Select “Print payment summary” Printer = LP01 Select “Print immediately”
Number of sample print outs = 0
Select “Do not void any checks”
Click “Attributes” button
Desc = (Give your Identification)
Click on Save
Click “Back arrow” Save again.
Click “Back arrow”
Select “Print out button”
Job Name = Press Enter
(Identification in the place of question mark)
11. To see checks
Path: System – Services – Output control --------- Execute
Select “Spool Number”
Click on “Display contents”
1 2 . Display Check register - T C - F C H N
Paying company code =
House Bank =
Account ID Execute
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